ADMINISTRATION OF THE COLLEGE

The executive management of the college is vested in the College council subject to the general control of the Board of Trustees. The following are the provisions made in the high court scheme for the college council :

• Save as hereinafter provided the executive management of Pachaiyappa’s College and of the High School attached thereto shall, subject to the general control of the Board of Trustees, be vested in the principal of Pachaiyappa’s college assisted by a college council constituted as hereinafter provided. 
• The college council shall consist of the following members :
        a. The Principal of Pachaiyappa’s College, Madras
        b. The professors of the college
        c. The Headmaster of the High school at Madras. 
  One number who shall be elected annually by the Board of Trustees and eligible for re-election. 
  One member of the College staff who shall be elected annually by the members  of the College staff  who are not ex-officio members of the Council and eligible for re-election. 
• Save as herein otherwise provided, the Principal shall ordinarily be bound by the opinion of the majority of the College Council but may over-rule such opinion  and shall then submit to the Board of Trustees in writing, his reasons for dissenting from the views of the Council together with such minutes on the subjects as the Council or individual members thereof may wish to record for consideration and final decision of the Board of Trustees.
• In the event of the Principal over –ruling the opinion of the Council, he shall, before addressing the Board of Trustees on the matter, inform the members of the Council of the reasons he proposes to adduce, so as to give them an opportunity of recording their views on the subject.
• The College Council shall, as a rule, be consulted by the Board of Trustees with regard to all proposed changes in the staff, scope and policy of the college the High School at Madras and such changes shall not ordinarily be made if disapproved by a majority of the Council including the Principal. 
•  When the Principalship or any other post in the College or the High School in Madras is about to fall vacant or falls vacant, the College Council shall immediately proceed to consider the measures to be adopted for filling up the vacancy and shall report the same to the Board of Trustees as early as possible for their orders. The Principal, in consultation with the President of the Trust Board, may temporarily fill up vacancies except that of the Principalship, for a period not exceeding three months, provided that the temporary arrangements made do not entail increased expenditure and are duly reported to the Board of Trustees.
• Whenever permanent vacancies occur in the College and the High School at Madras, the Principal in consultation with the President of the Trust Board shall examine the qualifications and general fitness of candidates for all such posts, except that of the Principalship and record his opinion thereon and shall recommend the candidate or candidates whom he considers best qualified for the approval of the Board of Trustees.
• The budgets of the college and of the High School in Madras in each academic year shall be drawn by the college Council and submitted to the Board of Trustees for approval before the first March of the preceding year.
• Following matters shall be dealt with by the College Council:
  Distribution and hours of work: Courses of study; Selection of Text-books; Holding of examinations;    Awarding of Prizes and Scholarships; Promotion; Removal or expulsion of students; Purchase of books and apparatus for the College and High School; Control and supervision of  Sports and Gymnasia; provided that any action taken by the Council under this rule  (i) shall not involve any expenditure in excess of the sanctioned budget allotments.
• The members of the College Council shall have access, at any time, when the College office is usually open, to the records and correspondence of the Office, except such papers as may be of  a confidential character.
• There shall be at least four ordinary meetings of the Council every year.  Special meetings of the Council shall be held at the request of the Principal or of any two of the members of the Council or at the request of the Board of Trustees.
• The college council shall elect every year one of its members other than the Principal to be its Secretary to hold office usually for a year, but eligible for re-election.  The duties of the Secretary of the College Council shall be prescribed from time to time by the Council.
• The College Council hall regulate the procedure to be adopted with regard to the summoning of its meeting and the conduct of business by circulation of papers or otherwise.
• A majority of the members of the college council for the time being shall form the quorum.
• The Principal of the College for the time being shall be the Chairman of the College Council and his absence from a meeting, the members present shall elect a Chairman.
• All questions arising in the College Council shall decided by a majority of votes.  In the event of the votes including that of the Chairman being equally divided, the Chairman shall have a casting vote and the fact that the question was decided by the Chairman’s casting vote shall be entered in the minutes.
• Copies of the minutes of all the proceedings of the College Council shall be submitted to the Board of Trustees within a fortnight after they are recorded.
• As regards the students of the College, the Principal shall have exclusive control in matters of discipline and punishment and the Council shall not be entitled to interfere therein except in cases of expulsion.
• As regards the members of the Teaching Staff of the College and the High School in Madras the Council shall not be at liberty to interfere in matters of discipline and punishment.  Should the Principal be of opinion that any member of the Teaching Staff ought to be fined, suspended or dismissed ,he shall report the case for orders to the Board of Trustees.
• The appointment and control of the clerical, ministerial and menial staff of the College and the High School in Madras shall be vested in the Principal but an appeal shall lie to the Board of Trustees from any order of suspension or dismissal by the Principal.